No. My Rehab Office is entirely internet based. This means that you do not have to install any software, perform any manual updates, or worry about any locally stored data.

Yes. We have taken every measure to ensure data safety and patient file security. All users are required to have individual login names and passwords. The data connection utilizes https technology (SSL / secure socket layer encryption). This is the same type of data encryption used by online banking sites, so it can be trusted with your patient data as well. All HIPAA procedures for online documentation have been instituted to ensure that only providers who are part of the patient’s care team can access the patient data.

Yes. With an internet based system you can access your data from any computer with an internet connection. All of the updates are free. There is no software to install. There are no specific hardware requirements. Your data is automatically backed up so you don’t have to worry about theft or destruction of your computer causing a loss of data. For rehab managers, you can keep tabs on your clinic with access to reports and charts from anywhere in the world. Fax from internet capability means that you never have to print out forms to fax to physicians; you can do so directly from the website. Our web- based system is also the most intuitive and easy to use application available, meaning less start up time and the ability to get new therapists up and running more quickly.

There are several different ways your data is secured. Access is restricted only to authorized and authenticated users. Access is controlled by the role based privileges granted in the database to the Therapists/Assistants assigned by you to a patient. Firewall safeguards are in place to deny intrusions and unauthorized access. Password and personal information are encrypted and stored in the database.

My Rehab Office has been designed for ease of use with an intuitive layout. Users can often get up and running immediately without instruction. Of course you can count on our support anytime; we are there to assist you!

Yes. My Rehab Office was designed to expand to as many therapists as you have working with you.

Yes. My Rehab Office will work just as well for small practices. It is a great way to get started quickly and efficiently in a new private practice.

Yes. My Rehab Office offers documentation capabilities for both physical and occupational therapists.

Yes. My Rehab Office allows for multiple therapists and assistants to be assigned to a particular patient. This allows both therapists and assistants to document as needed in patient treatment files while maintaining records appropriately for documentation and billing.

If you have been a subscribing customer for at least 6 consecutive months, we will create and send to you a digital copy of your patient files in accessible format and organized for easy retrieval and viewing.

We chose to focus on the clinical documentation aspects of EMR. Although we do not offer a billing component, we will be offering integration with certain online billing sites soon. If you are interested in this service, please contact us for further information.

Coming soon!

My Rehab Office is the most affordable and intuitive online documentation solution available designed specifically for rehabilitation therapy. It is completely internet based, HIPAA compliant, secure, and user friendly. It provides features that no other EMR offers to help you and your therapists stay up to date on documentation and signed forms, maintain correct billing, and track patient progress. My Rehab Office has been vetted in clinical practice and has gained excellent therapist feedback as being easy to learn and actually making documentation easier so that you and your therapists can focus on what’s important, the patient.

Yes! You are welcome to try out the product free for up to 3 months, we are confident you will love it and decide to continue using the service. Please contact us and we will get you started with a trial account for free!

Using electronic medical records offers many benefits over maintaining handwritten documents that will help you improve your efficiency, data safety, organization, and even patient care.

Improved documentation efficiency - With electronic medical records (EMR) you can complete documentation in a fraction of the time it takes to finish handwritten notes. You will never have to fill out repetitive information on multiple forms, or worry about shortening your notes just to make them fit in a given space. You can take the space to give a complete “picture” of the patient’s condition and response to treatments, while taking advantage of time saving features to fill in frequently written entries. If another therapist needed to treat your patient or your notes were audited, would your notes tell the full story?

Improved legibility - Whether it’s another therapist, auditor, or physician who is trying to read your notes, it is important that your documentation be legible and professional. With My Rehab Office, all of your documentation is customized with your business logo and contact information and presented in a professional and easy to read format that anyone reading your notes will appreciate.

Decreased paper waste - Even a single patient file can consume a significant amount of paper. Multiply that by many years of patient treatments and you end up with a significant storage space situation. Over time, paper degrades, sheets get tattered, and folders get torn. Converting to a paperless system can save a tremendous amount of paper and ensure that your records are as easy to find and look as neat as the day you typed them. With online faxing from the website, you don’t even need to waste paper for faxing. With the addition of a fax to email account to receive signed forms from physicians, you can even ditch the fax machine!

Safely store and maintain records - Paper records must be stored securely in a locked area with safeguards in place to ensure protection from theft, fire, flooding, and any other natural disaster. My Rehab Office backs up all of your data far away from your office. If something were to happen to your computer, and your office, your data would still be safe!

Improved billing coding - By integrating billing into the documentation, My Rehab Office ensures that all therapists bill correctly, according to Medicare guidelines, and virtually eliminates billing errors. All of the therapists’ billing logs can be reviewed quickly and easily to forward along to a billing agency, or entered into billing software.

Assess clinic statistics with electronic reports - Over time, your documentation and billing notes become a wealth of information. My Rehab Office offers integrated reports that allow you to better understand your caseload fluctuations, billing practices, and many other statistics that are vital to your business.

Increased ease of chart audits - When was the last time you checked to ensure the completeness of your therapists’ notes? If their charts were audited, would they pass the inspection? With My Rehab Office, the Rehab Administrator can easily perform chart audits to ensure compliance from all of the therapists with the click of a button.

My Rehab Office will continue to grow and improve. We welcome customer input and suggestions for consideration. As always, any updates will always be free!